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Answers to Frequently Asked Questions

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What documents do I need for travel?

If you are a US citizen, you will need a valid passport with at least 6 months validity remaining past the date of travel. If you do not have a valid passport, please apply ASAP. It typically takes approximately 6-8 weeks for processing but there can be delays. Passport applications and instructions can be picked up at the passport office located at the Fort Wayne downtown post office or online:

 

 

 

DO NOT WAIT UNTIL THE LAST MINUTE. APPLY NOW.

 

If you are a not a US citizen, please contact our travel planner (see CONTACT tab) to discuss needed documents.

 

Who may accompany me?

Brooks Construction will cover costs for you and your married spouse. If you are not married and want to bring one guest, 21 years of age or older (e.g., partner, friend, sibling, child, etc.), you will be asked to cover their costs at the rate of $2,149 payable directly to Brooks Construction.

 

Which airport will I fly out of and what time is my flight?

You will be assigned to one of our group flights out of either Fort Wayne or Chicago. Those flying out of Chicago will have the option of staying at a hotel near the airport the night prior to travel (hotel and parking hosted by Brooks). If you are assigned to a Chicago departure, our travel staff will reach out to you after registration closes to ask if you would like a room at the Brooks group hotel.

 

Specific flight information and all additional trip details will be communicated in your pre-trip packet, distributed at the Mandatory Pre-Trip Meeting on January 23, 2025 at 6:00PM.  

 

What is included in the trip?

Brooks Construction will cover the cost of your flight (including one checked bag fee, roundtrip, per invited Brooks employee*), ground transportation between the Cancun airport and the resort, guestroom for 3 nights, and the all-inclusive package (including meals and drinks) at the resort. Any expenses related to extending your trip, transportation to/from the airport in the US, spa treatments, shopping, and passport application fees are not included.

 

*Please note that the airlines charge a fee for each checked bag, each way of your trip. You will need to pay the airline directly.  Upon returning to the US, you may submit your receipts to Brooks for reimbursement of 1 checked bag, roundtrip, per invited Brooks employee. Guests will not be eligible for checked bag reimbursement. More details regarding your airline specific baggage allowances and fees will be included with your trip documents distributed in January. 

 

How do we register for the trip?

The registration portal is now open to allow you to register for the trip via the REGISTER tab, above, on this website. You will be required to upload an individual photo of each traveler. These will be compiled and distributed online in a trip participant booklet at the January 23 event. Registration will close October 31st. 

 

Can I extend my trip and how much will it cost?

You may extend your stay in Mexico but you will be responsible for the additional costs such as the extra hotel night(s), separate transportation between the hotel and the Cancun airport, as well as any difference in airfare. Please note that prices are subject to change until the time of booking. Based on current rates, an additional night at Secrets Maroma Beach including the airport transfers is pricing at $1,150 for 2 people in a double occupancy room. You will have the opportunity to indicate your interest in extending your stay when registering online for the trip (be sure to note this in the Special Requests field). Please ensure you have vacation days approved through HQ and/or your supervisor to align with any extension requests. You will be contacted after registration by our travel planner with a specific quote for your preferred dates, including any difference in airfare.

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